Clear Your Mind, Clear your Office

Cleaning Articles & Guides Mrs Mopp Blog Spot

Day two of our mission to help you de-clutter your lives and living space. Today we talk about your office/desk space… now hands up, who has a desk that looks like a bomb has hit it?

I'm sure I had a stapler here somewhere...

Top 5 Tips to Cleaning Up Your Office

1. Clear your desk – That’s right, everything off!

Now you have a visible surface to polish and also a clean slate on which to start. Take a look at all the items that are now on the floor and ask yourself two things 1) What do I use on a DAILY basis? 2) What needs to be in reach? (This is where you have to be tough) ONLY the answers from those two questions get to make it back onto the desk everything else needs to be binned, recycled, filed or sold!

2. Book Cases, cupboards and shelves

A book case or storage cupboard is an invaluable asset in your office for giving items somewhere to live, however it is not to be used as a permanent filing stop gap for folders, books and binders, and so here’s what we are going to do…

1) Look at all books that you own and ask yourself do you need it? Is it relevant now (what are you keeping that 1980’s version of stream line your office for)? Will you ever read/re-read it?  Depending on your answers…

a) Sell them (Psst! Try not to rush out and buy more books to replace the old ones!)

www.amazon.co.uk/trade-in

www.cash4books.net

www.fatbrain.co.uk

b) Donate them to your local library, Chamber of Commerce or Local Business Hub (not your Mills & Boon stuff obviously)

c) If you really must keep all of your books, think about storing them elsewhere if they are not needed regularly. See this great post I came across to give you some ideas and inspiration “Top 5 Book Storage Ideas You Wish You Thought Of”

3. Paper, paper, paper

Ah paper, the life blood of us office types. We have masses of paper all over our offices; in drawers, binders, filing cabinets, folders, old notebooks etc. But how do we cut down on it and how do we aim to reach the utopia of a paperless office?

1) Remove your name from mailing lists – see our post yesterday about Junk Mail 

2) Paperless Billing – By swapping to electronic bills you will not only save trees but it is claimed 171 pounds of greenhouses gases, 63 gallons of water and 4.5 gallons of fuel annually for each paperless household, pretty impressive right for a small switch? Now if we could just find a way to stop them billing us in the first place…

3) If you still have to use “Snail Mail” for remote clients or friends why not tech it up a little by using digital snail mail over the internet? Will save you have stores of paper, envelopes, stamps etc and free up a tad more space in your office

www.pc2paper.co.uk

www.ukpostbox.com

4.  Manage it – You will need a recycle box/bin and a two tiered filing tray labeled with “To Do” and “To File” – now go through your piles and they can only end up in one of 3 places!

4. Let’s Not Get Too Personal

It is nice to personalise your office; have some comforts and make it individual to you, however, a little too much personalisation can distract you and I take it you are at a desk to work and be productive? Ask yourself (time to be tough again) Do you really need 14 pictures of your children/dog/recent holiday/loved ones?? Yes we know you love them but resit the urge to daydream or get lost in the picture by keeping it for the home

5. Tidy up Time!

Impose your own clear desk policy, especially if you are a home worker. At the end of every day the last 10 minutes should be sent getting your desk in order for the following day  – In a survey conducted by OfficeMax it was said that 77% of people claimed that a messy office had a negative impact on their productivity, we don’t want that, we want to be in the 23% of productive people, we have goals to achieve this year, yes?

Now let’s get cracking… everything off your desk!


Top 10 tips to de-cluttering

Cleaning tips Mrs Mopp Blog Spot

Are you someone who is a victim of the evil clutter fairy? Do you hold onto everything “Just in case” ? If you are let us help you out with our TEN TOP TIPS of De-cluttering, to help you start to part with the unnescessary objects and clutter you keep – We promise you’ll feel better for it!

1) Don’t procastinate any longer – set a date for the decluttering to start and stick to it

2) Get someone you know and trust to help you, be that a friend or a professional service – another person with you will give you the motivation and confidence to be tough with your throwing out!

3) Pick one room and keep on that room until it is cleared in full – Clear out the cupboards, the drawers, the wardrobes, under beds, on top of wardrobes etc and don’t start on another room until that room is done

4) If you just cannot face a massive onslaught on your clutter, let’s start with nice, easy bite size chunks of 15 miniutes every day – little by little you will start to feel better as you see the light (and spacious worktops) at the end of the tunnel.. One room at a time though

5) When making a cup of tea, whilst waiting for the kettle to boil, spend those 3 minutes tidying the kitchen – start sorting through your “junk drawer” (every house is guilty of having one!) throw away old tupperware tubs with no lids, throw out the empty/almost empty bottles under your sink etc,  remember little and easy!

6)  The 1 In – 2 out rule. In order to not re-clutter, for every new item brought into the home/office, two items must leave… no cheating though, throwing out a piece of paper and empty toliet roll tube does not count! This rule will curb your spontanous buying and may even save you money too! Yay!

7)  The clothing rule – If you have not worn it, or even looked at it, in the past 12 months, bag it and deliver it it to your local charity shop

8 ) The Twelve Month rule – If you just cannot face to throw certain items away as it plays on your mind that you may just wear it one day (acid house smiley tops are NEVER coming back trust me!) or you think you may use it, fix it, need it etc put all these “in case the world ends” items into a box, seal up the box and put the box in the loft… IF you get to 12 months and you have not opened the box, donate the whole box to a charity shop of your choice (without opening, as that would only tempt you again) If you didn’t need it in a year, you do not need it at all!

9) The “Do I really need it?” rule – Every time you are shopping or out and about and feel the urge to buy the latest gadget or gismo or yet another pair of shoes, write it down on a list. Not only will your list give you time to reflect on the descion rather than impluse buying  but it will also give you time to think if you have a place for the new item to live within your home/office, will you even use/wear it and it may even stop you buying all togther, both saving you space in your home and keeping money in your bank – double yay!

10) For those of you that have problems detaching emotions from items and blackmail yourself into keeping items – i.e. “I can’t throw away that peach knitted toilet roll doll cover” (remember them?) as my Great Aunty Betty gave it to me, seven Christmas’ ago”  I have this little system for you…

Ask yourself these 3 questions

1) Do I LOVE it?    2) Do I NEED it?  3) Is it ESSENTIAL?

The (honest) answers will lead you to the following

1) Yes you love it, can use it and it is in working order = you can keep it

2) No = Donate to charity or skip

3) No = Donate to charity or skip

We all get caught up in our possessions and ‘stuff’,  its built into our I want it now consumer society but if you were hand-on-heart-honest, how much to your really use?  A third of it? Less?

So in the season of the Spring Clean, make your job easier, free up the space, take the plunge, get tough and declare war on your junk drawers!